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Your submission has been collected for the primary purpose of this panel process.

Natural justice for all participants and transparency are important parts of the panel process. In meeting its legislative requirements, the panel may:

  • Provide a copy of your submission with all contact details to the proponent, local council, government agencies and other parties to the hearing.
  • Provide a copy of your submission to the Department of Environment, Land, Water and Planning if needed for preparing ministerial briefings.
  • Display a copy of your submission in the Planning Panels Victoria office or hearing room.
  • Display a copy of your submission in the relevant local council office or regional government office as appropriate.

Displaying submissions online

The panel does not propose to display your full submission on a website unless this is necessary and you have given your consent.  However, your name and other personal information may be published on the internet as detailed below.

Publication of your personal information on the internet

A panel report will be published on the internet and may include:

  • each submitter’s name
  • direct quotes from submissions
  • submitter addresses, if required.

Please note that even when your personal information is removed from the internet, it may remain on external servers indefinitely.

Hearing of submissions

A hearing may be held in person at a venue, by telephone conference, by video link, or a combination of these. You should be aware the panel may:

  • use your phone contact details to contact you during a telephone/video hearing, if necessary.
  • broadcast submissions and proceedings live on the internet
  • record submissions and proceedings
  • make the recording available to submitters and parties to the hearing and third parties who request it

The panel will direct that parties:

  • use any recording provided by Planning Panels Victoria solely for the purpose of the panel process
  • not record online hearings.

The panel cannot:

  • guarantee that a third party will not produce an unauthorised recording
  • regulate how recordings are used outside the hearing context.

During the panel process, all participants, including the general public, must respect the privacy of others and not make defamatory comments.

After the panel has reported

When the panel has reported to the planning authority, your submission will be removed from public display.

Your original submission and any additional material provided will be held at Planning Panels Victoria for two years and then sent to the Public Record Office Victoria. All additional copies of the submission and other material held by us will be securely destroyed.

Contact information

If you have any concerns in respect to the way your submission will be used please contact us on (03) 8624 5712.

Page last updated: 13/10/22