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Generally our proceedings are not recorded. This approach is taken because:
- written submissions and expert witness statements provide an adequate written record of the material placed before a panel
- the panel report provides an adequate written record of the panel’s processes and deliberations to make findings and recommendations
- it seeks to encourage public participation.
In exceptional cases, the Chair may direct that the hearing be recorded. A party who seeks to have the proceedings recorded must make a request to the panel before the hearing begins.
The panel will typically apply conditions regarding the use of recordings, such as:
- a copy will be retained by the panel
- the recording can be copied
- the recording is not to be broadcast or directly quoted in the media, including any website, without the Chair’s written permission
- any transcript of the recording can only be made with the consent of the Chair and is to be at the cost of the party undertaking the transcript
- transcribing must be undertaken by an approved transcription service
- a copy of the transcript is to be made available to the panel and to any other party requesting it at no cost.
Parties to a hearing who have been recorded may, at their own cost, arrange to be supplied with a transcript of the proceeding.
To request a transcript:
- arrange and pay for a transcript directly with an approved transcript service
- make a written request to the panel including the name of the transcript service who will transcribe the proceeding
- our team will contact the transcript service to arrange collection and return of the recordings.
The Chair will direct the transcript service to either:
- provide an unrevised copy of the transcript marked ’Unrevised’ direct to the party and the panel
- provide a draft copy of the transcript to the panel who will check its accuracy and then have the transcription service send the revised transcript to the party.
If another party requests a copy of the transcript later, the party will be asked to deal directly with the transcript service, who usually charges a copying fee for this service.
Page last updated: 20/06/23